Job Title: Senior Associate, Grants Management
Department: Strategic & Equity Initiatives
Reports To: Director, CDEP Implementation
FLSA Status: Exempt
Employment Status: Regular, Full-Time
Location: Remote

About Us

The California Institute for Behavioral Health Solutions (CIBHS) is a statewide nonprofit dedicated to strengthening behavioral health systems and improving outcomes for individuals, families, and
communities in California and beyond. We operate at the intersection of clinical expertise and systems transformation, advancing behavioral health through a comprehensive ecosystem of technical expertise that blends implementation science and evidence-based practices with community-defined approaches to deliver sustainable, scalable solutions grounded in real-world needs. Bridging policy and practice, CIBHS partners with state and local agencies, providers, and community organizations to deliver expert training, technical assistance and capacity building; and third-party administration services.

Position Overview

CIBHS is seeking a highly organized, collaborative, and self-directed Senior Associate, Grants
Management to support the administration and implementation of complex grant-funded behavioral health initiatives that serve communities across California.

This position plays a key role in managing core grant administration and project coordination activities across the lifecycle of funded initiatives, including planning and implementation support, solicitation and contracting coordination, implementation tracking, reporting, compliance-related activities, and crossfunctional project management.

This role is ideal for someone with strong grants management experience, sound judgment, and a
practical, systems-oriented approach to work. The Senior Associate will work closely with program,
finance, operations, and leadership staff to coordinate complex processes, strengthen internal
workflows, solve operational challenges, and help ensure grant-funded projects move forward in
alignment with timelines, requirements, and organizational priorities.

Key Responsibilities

• Lead grant administration and implementation activities for assigned projects
• Develop and manage workflows, templates, trackers, and documentation systems that support effective grant operations
• Coordinate solicitation, application review, award, contracting, and implementation processes
• Coordinate grant reporting, documentation, and compliance-related tracking
• Partner with program, finance, and leadership staff to keep deliverables, timelines, and grant requirements aligned
• Identify risks, solve operational problems, and strengthen grants management processes over time
• Support development of proposals, scopes of work, budgets, and other pre-award materials, as needed
• Serve as a key internal partner in maintaining organized, accurate, and responsive grant administration systems

Qualifications

• Master’s degree or above in a behavioral health-related field, such as education, psychology,
  social work, or public health; or equivalent experience, education, and/or training in behavioral
  health system management, operations, consulting, or grant administration.
• 4+ years of project management and/or grants management experience, including experience
  managing timelines, deliverables, budgets, reporting requirements, and cross-functional stakeholders.
• Experience working on government-funded, nonprofit, or other highly structured initiatives.
• Strong project management and cross-functional coordination skills.
• Excellent written communication and documentation skills.
• Ability to manage multiple priorities and deadlines with organization and follow-through.
• Attention to detail and strong problem-solving skills.
• Familiarity with behavioral health, public-sector systems, or community-based funding
  environments preferred.

We recognize that candidates may bring relevant experience in different ways. If your background does not match every qualification exactly, but you believe you could be successful in this role, we encourage you to apply.

Compensation and Benefits

• $100,000 – $115,000 per year
• Medical, Dental, and Vision Insurance (100% covered for employees, 70% for dependents)
• Employee Assistance Program (EAP)
• Company-paid Life Insurance and Long-Term Disability
• 403(b) Retirement Plan with company match based on fiscal year performance
• (14) paid holidays, (5) day paid winter break, and (5) days paid administrative time off per year in
• addition to a generous paid vacation and sick time policy

Work Location and Schedule

This is a full-time exempt remote position. The candidate must reside in California and be able to travel within California, including air travel and overnight stays, as needed.

Diversity, Equity, and Inclusion Commitment

Cultivating an inclusive staff and a sense of belonging is central to our organization’s focus on advancing equity. Our core values are Recovery and Resiliency, Anti-Racist, Innovation, Continuous Improvement, Customer Commitment, Cultural and Linguistic Inclusion, Outcomes-Driven, and Health Equity and we believe a diverse and inclusive environment inspires unity, respect, and passion for our work and one another. We are interested in hearing from people who can work with colleagues of varied experience and backgrounds. We are an equal-opportunity employer, candidates from all backgrounds are considered, and as an organization that values equity and inclusion, we highly encourage people of color, women, LGBTQ+ individuals, and veterans to apply.

How to Apply

Interested candidates should submit a resume and cover letter describing their relevant experience and interest in the position to Recruiting@cibhs.org and reference “Senior Associate, Grants Management” in the subject line. Or, use the button below.